me arts ed

Eligibility Requirements

All applicants must have an active Maine Arts Commission account and current Vendor Code to receive funding.  A school district or nonprofit organization is eligible to apply if they meet the following criteria:

• Is an organization with a 501(c)(3) tax-exempt status from the Internal Revenue Service, is a public school district, or is a unit of municipal, county or tribal government in the state of Maine.

• Is in compliance with Final Reports required by the Maine Arts Commission for previous awards.

 NOTE: A school must apply through its school district. All paperwork must be conducted through the Superintendent’s offices. Communications and funds will go directly to the district to then be delivered to the applying school. The Maine Arts Commission will not contract directly with individual schools. 

Ineligible Expenses: Grant awards may not be re-granted nor used to cover the costs of brick-and-mortar projects, permanent or capital equipment, operating support or fundraising.

Application Materials 

Incomplete applications will not be eligible for review. A completed application in the Grants Management System (GMS) must contain:

Online – Fields within the Grants Portal that will need to be completed

• Complete answers to all narrative prompts (Required)
• Completed project budget (Required)

Uploads – Up to a total of 10 pieces of support materials uploaded through the Grants Portal

• Resumes, bios, or curriculum vitae for all key personnel (Required): This should  include resumes for teaching artists as well
• One to three letters of support (Required): Letters from individuals or representatives of organizations or schools who can speak to their anticipated benefit from the project 
• Lesson plans (Required): Teaching plans or the units showing learning outcomes and assessment tools 
• Most current completed Form 990 (Required for nonprofit organizations)
• Copy of IRS 501(c)(3) determination letter (Required for nonprofit organizations)
• Artistic samples (Required): Images (up to five), audio or video materials (no more than 15 minutes in length), Prose samples (no more than 20 pages in length), poetry (no more than 5 poems), etc.
• Collateral (Highly Recommended): Materials such as press reviews, articles, marketing materials, etc.

Vendor Code – An applicant must have a current Vendor Code to receive award funds

• Your Vendor Code is a state assigned number that allows for payment processing. Please check your Maine Arts Commission User/Organization account to see if there is a number in the Vendor Code field. If the field is blank you will need to complete a Vendor Form with exactly the same name and contact information as used in the application. This must be provided to the agency prior to award notification and can be submitted through email, surface mail, or FAX. The form can be downloaded from the Grants Help page.

Application Questions

(To be completed in the GMS-grants management system) (All character counts include spaces)

1. Describe your project idea in two to four sentences. (Max: 638 characters – about 100 words)
2. How does your proposal align with the State of Maine Learning Results for Visual and Performing Arts or other relevant standards? (Max: 1,275 characters – about 175 words)
3. Describe any partnership(s) and/or collaborative planning (Max: 1,275 characters – about 175 words)
4. State the project objectives and plans for evaluating project success. If this is an ongoing program, share how you will demonstrate growth and expansion from previous iterations.  (Max: 1,275 characters – about 175 words)
5. List the professional teachers and teaching artists participating in the project. Please summarize their professional experience(s). If applicable, describe the any professional development opportunities these teachers will receive.  . (Max: 1,275 characters – about 175 words)

Review Criteria

Arts Learning Grant applications are reviewed on a competitive basis using the following criteria:

1. Quality of Project. (25%) 
2. Alignment of project with State of Maine Learning Results for Visual and Performing Arts. (10%)
3. Evidence of significant collaborative planning among teachers and other partners. (25%) 
4. Description  of evaluation methodology with clear objectives and outcomes.  (20%)
5. Assurance that the project will include certified, trained teaching artists and will provide professional development opportunities where appropriate.  (10%) 

Review Process

Applications are reviewed by panels of public members, selected for their expertise. All grant recommendations are presented to Maine Arts Commission members who approve the review process, making the grant official. The review process and delivery of funds may take up to six months. This means that grant funds may be used to reimburse costs which have been incurred for the project after the grant has been approved but prior to funds being disbursed.

Assistance

Agency staff are always here as a resource for you. We recommend contacting the correct staff person a minimum of two-weeks prior to submitting your application.